Our Process

Proven strategy, execution, and support methods for cannabis cultivation facilities and controlled environment agriculture (CEA) operations.

Our process

The 4-Phase Project Support Model

Proven strategy, execution, and support methods for cannabis cultivation facilities and controlled environment agriculture (CEA) operations.

Phase 1: Project Design and Specifications

Oversight from day 1 so nothing slips through the cracks. 

  • We start by working with ownership teams to identify the needs and requirements of the facility in their specific markets to ensure the facility plans match each client's unique goals. 

  • Development of facility program and conceptual design to maximize workflow efficiency and ensure all client needs are captured. 

  • Equipment procurement- solicit bids for all cultivation equipment to incorporate into design- benching, irrigation, environmental controls, and lighting. 

  • Systems integration and coordination to ensure everything communicates and functions as a cohesive unit. 

  • Organizing, cataloging, and maintaining all facility specifications  from plant counts and irrigation sizing to bench layout and lighting design in a centralized cultivation narrative used as the basis of design and for all decision-making. 

  • Coordinating with architects and engineers to provide plant-centric facility finishes and specifications to ensure that the facility will be built to accommodate and withstand the unique environments of controlled environment agriculture. 

Building a strong foundation of clear and organized information in the beginning is critical to downstream cohesion and project success. 

Phase 2: Project Management

Organization, planning, and accountability to ensure everything stays on track.

  • Manage bid solicitation and review process with you to ensure you get the best pricing and highest quality output

  • Budget and financial projection exercises with you to manage expectations and plan for the future

  • Full-scope project oversight and timeline management

  • Coordination across vendors, contractors, engineers, and internal teams

  • Technical guidance on HVAC, irrigation, lighting, fertigation, controls, and automation

  • Systems integration support to ensure everything communicates and functions as a cohesive unit

  • Daily/weekly communication, milestone tracking, and issue escalation

  • Holding all project stakeholders accountable for timely completion of deliverables

  • Transparent documentation and accountability

Every facility needs a squeaky wheel. Someone whose job is to remember, follow up, and get it fixed before it becomes a bigger issue.

Phase 3: Installation, Commissioning, and Training

Turning plans into reality- where close oversight matters most.

  • Direct guidance to contractors during installation to ensure all equipment is installed to spec

  • Site audits and walkthroughs to verify proper placement, connections, and function

  • Serving as the liaison between you, your contractors, and your vendors. Keeping communication streamlined and issues resolved

  • Providing additional documentation, clarifications, and real-time decision-making when things get ambiguous or off track

  • On-the-fly problem-solving and pivots to keep the project moving when unexpected issues arise

  • Full commissioning support — verifying proper startup, systems integration, and making sure every piece of equipment functions as it should

  • Oversight to ensure missing components or incomplete installs are addressed before the project is considered complete

  • Hands-on training for your team so they understand how to operate and maintain all systems

  • Clear, documented operating plans to support a smooth handoff and long-term success

A project isn’t truly complete until your team can step in, take the reins, and run the facility with confidence.

Phase 4: Preventative Maintenance and Ongoing Support

Protect your investment and prevent failures

  • Custom maintenance plans aligned with your equipment and facility design

  • Implementation of tracking and monitoring systems, including equipment checks, validation logs, and performance tracking to identify issues early and maintain consistency.

  • Root-cause analysis of HVAC, irrigation, and control system issues to collaboratively identify and resolve issues

  • Vendor liaison support, translating technical problems into actionable next steps and working with vendors to ensure they provide the service and support needed to get equipment running the way it should

  • Persistent, hands-on problem-solving that includes tracking issues, closing loops, and holding vendors and team members accountable so nothing falls through the cracks

  • On-call availability until your team is ready to fully own operations

Small problems ignored too long become big ones. Catastrophic issues or crop losses are rarely the result of a single event- they’re symptoms of missed details or overlooked issues compounded over time. When your team is focusing on the day-to-day, it is easy to overlook or miss seemingly small issues. Our services ensure nothing slips through the cracks, and these issues get resolved before they turn into disasters.

Frequently Asked Questions

What qualifies as an OSH project?

An OSH project involves measurable system design or improvement within a controlled cultivation environment. That includes irrigation, fertigation, lighting, controls, or environmental upgrades where performance data can be tracked and optimized.Whether we’re designing from the ground up or retrofitting existing infrastructure, our goal is to make complex horticultural systems transparent and efficient.

Do you consult in states without active projects?

Yes. OSH provides consultation, design, and training support in any legal market, regardless of whether we currently have projects there. “Active” states represent locations with completed or ongoing work, and our footprint continues to expand based on need and regulatory readiness.

How do we start a project?

Start by scheduling a discovery call through our contact form. We’ll review your facility goals, current systems, and budget to determine where OSH can add the most value. From there, we define deliverables, timelines, and data-sharing requirements before moving into design or audit phases.

Start Your Cannabis Facility Project with OSH

Let’s turn your cultivation vision into a high-performance, compliant facility. From facility design and construction to operations and maintenance, OSH is your partner in cannabis CEA consulting.